Job Description

Job Description

Executive Assistant

W2 Contract to possible hire

Onsite, Santa Clara, CA

$65/hr + Benefits, PTO, Paid Holidays

Job Description:

We are looking for an Administrative Assistant to provide executive and organizational support to senior leaders within the WWFO organization. This includes sales, business development, partner alliances, solution architecture & engineering, program management and support services organizations. The ideal candidate is someone who has a passion for making leaders and organizations better – through relationships, collaboration, and keeping things running with great process. This position requires someone who is organized, has excellent communication skills; shows initiative, and drive; and has the ability to set priorities and balance multiple tasks simultaneously with little direction. To be successful, you will anticipate and remove administrative roadblocks; make timely decisions; have strong planning and interpersonal skills and have experience supporting domestic and international employees while the ability to accommodate flexible work schedules based on the needs of the department.

What you'll be doing:

• Provide dedicated administrative support to three Executives and assist extended leadership team as needed in the WWFO organization
• Planning, organizing, and managing multiple calendars with appropriate attention to detail and confidentiality
• Coordinate all meetings, special events such as off-sites, celebrations, and team-building activities
• Coordinate all travel arrangements and itineraries; negotiate the best rates with vendors and travel agents
• Managing and reconciling expense reports and purchase requisitions submissions
• Develop and manage meeting agendas, cadence activities, communications
• Ability to take detailed meeting minutes, identify and track action items and follow-ups as needed
• Coordinate and manage content collection and contribution for presentations, meetings, and communications
• Manage special projects for and with Executives
• Provide backup support for other executive administrators

What we need to see:

• 12+ years of experience working at an Executive Assistant level supporting senior leadership
• B.S./B.A degree or equivalent experience
• Exhibits confidence, composure and professionalism in a fast-paced environment
• Demonstrates strong organizational and multi-tasking skills with the ability to prioritize tasks
• Expert knowledge of Microsoft applications including Outlook, Word, PowerPoint, Excel, SharePoint, and Google Suite applications
• Team player with a positive attitude
• Ability to work independently and proactively

Ways to stand out from the crowd:

• Flexibility and the ability to change directions quickly
• Ability to take initiative and exercise good judgment, discretion, and confidentiality in all tasks
• Excellent communication skills
• Ability to learn/adopt new technologies and processes

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